At Carson Law, we receive questions as to why different assistants and clerks work on your Real Estate File. We want to ensure everything to do with your transaction gets taken care of accurately and efficiently; that is why we use a team-based approach. Please read the below article which explains in detail the life cycle of your real estate file at Carson Law.
Image Source: FAVPNG
To begin, you or your real estate broker has sent us over an Agreement of Purchase and Sale(APS) for a property that you’re selling or buying. First things first, we check if the APS is firm—meaning, have all of the conditions been fulfilled. If not, we save the APS as a “pending” file, and check in with you in a few weeks to see if it’s firmed up. Once we have a firm deal, we put your file in queue to open.
When we open your file, we are beginning a record-keeping process that ensures all of your documents are saved and that allows us to keep track of all contracts, funds, notices, reports, and other important documents. One of our assistants carries out this process, and they will email you to make sure that we have all of the basics from you—ID, a retainer agreement, contact information and so on.
Then, your file goes to our Real Estate Law Clerks, and to our Conveyancer. The real estate clerks will work with you to ensure that we get your mortgage information, tax documents, etc. They will also book your final signing appointment for a time that is about 1-4 days in advance of the closing date of your transaction. Meanwhile, the conveyancer is working behind the scenes to ensure that everything makes sense from the perspective of title to the property.
Once we have compiled all of the information we need, the documents are reviewed with one of our lawyers in advance of your signing appointment. This allows the lawyer to flag anything that needs to be changed, fixed, or discussed before closing.
While all of this is happening, our Real Estate Manager and one of our Real Estate Clerks, are coordinating with the law office representing the other party in your transaction. We work closely with other law offices to make sure signed documents, funds, and keys end up in the right office at the right time.
Now, it’s time for your final signing appointment. Our Receptionist and Brand Ambassador will make sure that your file is couriered out to you prior to your appointment if scheduled via Zoom Video Conferencing or ready to go into the signing office should you need to come into our office for your appointment.
During your appointment, you’ll have a chance to discuss any questions that you have with your lawyer, and you will also sign all of the documents that we need from you. If your documents were couriered, we will arrange to have our service pick them up from you either the same day or next.
Finally, we tie up all the loose ends to close the file. Our Bookkeeper ensures that all the banking is complete, your lawyer signs off on the legal documents, and the transaction is complete.
Last, but not least, once your sale or purchase has closed, we prepare our final report to send out to you so that you have a copy of all of the documents that you will need for your records. At this point, we also make sure that all of our own records are up to date—just in case anything comes up in the future.